Imagine walking into your office on a Monday morning, watching the team members working without chaos, completing their deadlines, completing high-priority tasks, HELLO! It’s not a dream! Employing project management software makes sure that planning, execution and monitoring of all projects take place smoothly. Yes, all your ‘project manager dreams’ will come true when such tools get employed in your workspace.
One of the best reasons to have this software installed in your team member’s systems is to create transparency. Many project managers have complained that their team members keep them in the dark regarding the progression of work. This problem can get easily solved with the best project management tools available in the market.
There are many options in the market to choose from. But wait! Doesn’t this increase the pressure? Which tool to go for? Which tools to avoid? So much confusion.
This article answers all your prayers. I have compiled all the important points to keep in mind while selecting a task management software.
Want to know more? Read on!
Choosing a Project Management Tool for Your Business
What Are Your Business Needs?
Before investing in any software, think for a minute about what your business is all about. Think about the requirements of your business projects. This will make it easier for you to choose such software.
If you are confused about the ‘requirements’ of your company, think of it this way. What issues do you and your team members have while working on different projects? What issues do the feedback from clients involve? These two questions will help you solve the big question of the ‘needs’ of your business.
When you are looking at different project management apps, ask yourself, does it solve all the issues? If not, then it is not the ideal deal for you. Choose an app that will provide a guaranteed solution to all your project issues.
Nothing Better than Research
What beats good research? Nothing! While browsing through the different project management software available in the market, look at the reviews that their customers left them. But the best way to do research for this kind of tool is to make ‘personal’ research.
Here’s how to do it-
- Ask other project managers if they have worked or are working with any such software. Talk to them about the problems that they were facing and if the software has solved them or not.
- Many industry websites have great authentic reviews. Clients of different industries leave comments on the kind of experience that they had with this software.
- You can talk to project managers of different industries too. This will help you learn the scope of the project management software you are about to finalize.
- Also, read software review websites. It will contain relevant reviews that will help you choose.
Another pointer while doing research is to keep at least 2-3 options in hand. Think of them as ‘finalists’ of ‘project management softwares’. After selecting the finalists, tally all the positives and negatives. You will get the ‘winner’!
Testing the Tool is Crucial
Great alternative Monday software offers free trails. Well, do not think twice before opting for it. This is the ultimate way to check out if the software will suit you or not. Gather a small group of your team members to pilot the tool. They need to be present during the testing because, well, they will use it! But do not choose people who have the same work role in your company. Choose people from different departments and then form a small team. This will help you identify if the software is diverse or not.
Let them play around with the features for some time. Most agile project management software is easy-to-use. The waterfall technology that used to be imbibed in software is a thing of the past. Anyhow, let your employees look at the functioning of the software. This will make the ‘choosing the software’ part easier for you and your business.
Evaluate the Cost of the Tool
Many project management tool will be affordable for your company. So, there is no reason for you to worry about high costs. But still, it is better to tally the costs of a few software before buying. Most companies will offer you their free quotes. This will help you decide better.
Always consider the cost with the ‘price per user’ way. This will help you in understanding the exact estimate better. Set up a meeting with the software company. Request for monthly, quarterly or yearly subscription to their apps.
Now, you are all set to buy the best project management software for your team. If you are looking for one consider, KnowYourDay. After buying the software, have regular check-in with your team members about the functionality of the app. In case of any trouble, contact the company. They will be more than happy to assist you.
