Digitization brings many benefits. One of them is that you get access to significantly more tools that can be used to improve everything from your collaborations and processes to your internal and external communication. We have listed four digital tools that you can use to improve collaboration in your business and streamline your processes with SharePoint consulting.
1. Microsoft Teams
Microsoft Teams is a collaborative platform for companies. If you have an Office 365 license, you already have access to Teams, and in that case we recommend that you use it because of how well integrated it is with other Office programs. Some of the benefits of Teams:
Enables teleworking with online meetings
With Teams, you can attend meetings directly via your mobile, tablet or computer. This gives you more freedom in deciding where you want to work. Regardless of whether you feel short of breath, are traveling or need a baby, you have the opportunity to adapt the workplace to your situation.
Improved productivity through more efficient communication
One of the main benefits of Teams is that you get all your conversations, meetings, shared files, tasks and everything else that has to do with Microsoft’s tools gathered in one and the same program. In addition, it is possible to integrate many programs from other providers in Teams.
Better focus on your work
It will be easier to make good priorities and gather everything that has to do with an assignment via Teams. You easily create channels for each project, customer or collaboration, which makes it easier to keep track of everything that has to do with the same category.
There are many business-related benefits of digitizing the workplace. One of the most important is that your collaborations become cloud-based, which means that you can always keep track of your projects, no matter where you are.
2. Microsoft SharePoint
Microsoft itself describes SharePoint as a tool for organizations to create websites and intranets for a secure place to store, organize, share and access information on any device. Some of the benefits of SharePoint:
Simple and familiar interface
SharePoint is integrated with familiar programs, e-mail solutions and browsers to provide a secure user experience that makes it easy to use content, processes and data.
Make better decisions
SharePoint makes it easy to create reports and analytics that you can use to make better decisions. In the report center, you can collect all data that has to do with your business.
Make it easy to create content
SharePoint also makes it easy to create and plan content. It is extra advantageous for companies that create content in several different languages, as they can use document templates via SharePoint that make the relationship between different documents and translations crystal clear.
GoToMeeting is a video conferencing tool that, in addition to video conferencing, also lets you schedule appointments and share screens. One of the world’s most popular video conferencing tools. Some of the benefits of GoToMeeting:
are considered by many to be the easiest tool for their purpose. Also supports mobile devices, whether it is an Android or iPhone.
Opportunity to have large meetings
With GoToMeeting you can have very large meetings, if there is something that your company needs. In fact, you can have up to 250 participants, which means that you can in principle hold larger seminars via GoToMeeting.
Slack is a messaging platform. In Slack you create channels, where you invite people and then you can send messages to each other within these channels. Benefits of Slack:
All communication in one place
Via slack, you have one and the same platform for all communication at the company, without it becoming cluttered or the wrong person taking part in the wrong information. You easily create channels and can then divide the channels based on the working groups that are relevant to each channel.
Easy file sharing
Easily send files to each other. In addition, the files have Dropbox integration if there is a need for a cloud service.
Are there more features in Teams?
Microsoft Teams is a platform built for collaboration. It connects different products in Office 365 in one place, and there are also connections to external tools to avoid working with many different open programs as much as possible.
Examples of additional areas where Microsoft Teams can be used to simplify everyday life in the workplace are:
Document surfaces can be accessed directly from Teams and are connected to the members of the team.
The connection between Teams and Planner allows you to get an overview of your and the team’s tasks.
The ability to create a digital helper (bot) to perform various specific tasks.
A first meeting about how you communicate at your company today.
If necessary, we interview employees at your company to get a clearer picture of the communication from different departments. We also collect needs from those we interview.
We are working on a proposal for a structure in Teams that meets your needs for communication within the company.
Then we implement Teams at your company, both technically but also through training of your staff. The training can take place outside the company or by sending out guides, cribs or a combination of both.
Finally, we have a joint review of the project to see if the implementation lived up to expectations and how we proceed. Perhaps new needs have arisen in the company’s digitalization journey during the project.